Kennesaw State University Students

Students needing proof of enrollment for various purposes can request an official certified letter from Kennesaw State University in two ways. This letter will confirm their enrollment status, expected graduation date, and other relevant details.

The fastest and preferred way to request enrollment verifications is through the National Student Clearinghouse. However, there are certain situations where students may need to request verification directly from KSU. See the chart below to determine what verification method is best for you.

    • The National Student Clearinghouse (NSC) is a central repository for data that provides secure, FERPA-compliant verification services for degrees, enrollment, and transcripts to educational institutions, employers, and lenders.
    • To access, log into Owl Express
    • From the Main Menu Locate the "Student Records" Tab
    • Select the “Request Enrollment Verification” link
    • You will be re-directed to the National Student Clearinghouse site
    • Set up a Verification Method that can be accessed in the future at a non KSU email.
    • Select from the following options displayed
      • Enrollment History:
        • By clicking the drop-down menu for Kennesaw State University, you will be prompted to Download Certificate.
      • Self Service:
        • Download an Enrollment Certificate from the list of options.
    • Early Registration is Enrollment information reported to the National Student Clearinghouse on the first day of the term for any student enrolled half-time or more.
    • Advanced Registration is enrollment information reported on a weekly basis before the first day of classes for a term. Your enrollment is only considered official after the add/drop period ends.
    • Early Registration vs. Advanced Registration – Compliance Central
    • If your request must include information that an official transcript or the National Student Clearinghouse does not provide, follow the button below to fill out the Docusign, Enrollment Verification Request Form, for our team to assist you.
    Enrollment Verification Request Form
    • Kennesaw State University has authorized the National Student Clearinghouse to provide enrollment and degree verifications. The National Student Clearinghouse can be contacted at:
      • Web: degreeverify.org
      • Mail: National Student Clearinghouse,
        2300 Dulles Stations Boulevard, Suite 220,
        Herndon, VA 20171

  • Given the legal implications of enrollment verification, which serves as an official document for purposes such as loan deferment and insurance, we adhere to stringent policies and procedures to provide the necessary letter. Please be aware that in certain
    circumstances, your request for enrollment verification may be declined if it involves the following:

    1. Non-compliance with university policies: Requests that do not adhere to the university's specific guidelines and procedures may be declined
    2. Request for future dates Verification requests for future enrollment or conferred graduation dates that have not yet been confirmed may be declined. This includes loan deferment where enrollment has not yet been verified or is
      subject to change, may be declined
    3. Incomplete or inaccurate information: If the details provided in your requestare incorrect or missing, we cannot process the verification
REASON FOR VERIFICATION REQUEST THROUGH
Health Insurance National Student Clearinghouse*
Jury Duty National Student Clearinghouse*
Military ID or Verification National Student Clearinghouse*
Total Enrollment History (all semesters attended) National Student Clearinghouse*
Housing (apartments, leases, etc.) KSU Enrollment Verification Request Form
Non-Attendance Verification (never attended, withdrew, etc.) KSU Enrollment Verification Request Form
Verification that includes GPA
(Scholarships and Car Insurance Discount)		 Request Official Transcript - Parchment
Verification that includes Academic Standing (e.g., Good Standing) Request Official Transcript - Parchment
Verification that includes Honors (e.g., Dean's List) Request Official Transcript - Parchment
Child Care Forms KSU Enrollment Verification Request Form
Other forms or documents not listed above KSU Enrollment Verification Request Form
Loan Deferment National Student Clearinghouse**

*Enrollment Verification information will be reported to the National Student Clearinghouse after add/drop for the term for any student enrolled half-time or more. For students enrolled less than half-time after add/drop, enrollment verification will be available 30 days after the start of each.

**Loan Deferment

Students requesting loan deferment must submit the following required documentation to the National Student Clearinghouse (NSCH) for enrollment verification.

How to:

  1. Download the Loan Deferment Checklist.
  2. Download and complete the required coversheet. Be sure all required fields are filled in:
    • Student Name
    • Academic Term(s)
    • Total Number of Pages
  3. Complete your portion of the deferment forms as indicated on the checklist.
  4. Submit all required documents to the NSCH via fax, email, or mail.

The NSCH will complete and send your verification documents directly to your lender according to the instructions provided on your deferment forms.

For questions regarding deferment forms, please contact the National Student Clearinghouse at memberops@studentclearinghouse.org.

Important Notice:

  • You must be officially enrolled in classes for the term for which deferment is requested. If you are not enrolled, your paperwork will be declined.
  • Advanced Registration does not qualify for loan deferment purposes.
  • Early registration will be reported to the NSCH on:
    • The second day of the new term, and
    • The Monday following the end of Drop/Add.