Position Specific Access Setup

Find Your Access Steps by Role

Access to KSU's student information systems is granted based on your position and job responsibilities. Follow the step-by-step instructions below for your role to ensure all required training, forms, and requests are completed in the correct order.

If you don’t see your role, or need additional access, please visit Banner and Access forms to complete necessary requests.

Advisor Access Setup
Complete the items in the order listed below:

Step 1: Required Training
- OwlTrain - Complete FERPA Training
  Further instructions for completing and downloading certificates can be found on the Obtaining Access webpage.
- Buckley Form
Step 2: Initial Access Requests

Once your Buckley Form is approved, submit:
- Email service@kennesaw.edu to request:
- KSU Connect access
- CPoS report access
- Owl Express Student Information Security Request Form
  (EAB Navigate access is granted upon approval.)
- Banner Admin Pages New User Form
  - Banner Class: DPT_DEPT_ADVISORS_OVERRIDE
- Course Substitution Portal Form
- OnBase User Request Form
Step 3: After KSU Connect Access Is Granted

Once UITS confirms your KSU Connect access, submit:
- Add-Change Request for Change Degree Advisor Access
- Hold Management Portal Access
- Remove Holds access
  - AB- Business Advising Hold
  - AD - Advising/30 hr/Undecided/SSS
  - AE-Aerospace Engineering
  - AH - Advising Hold
  - CI - GCOTA Interest
  - DA- DE Enrollment
  - FY-FY Curriculum
  - HO- Honors Hold
  - LM and LE - Learning Support Math and Learning Support English
  - P1, P2, P3 – Probation 1,2,3 Holds
  - RZ - Readmit hold
  - UF-Hold
  - WA – Warning
Advising Director Access Setup
Complete the items in the order listed below:

Step 1: Required Training
- OwlTrain - Complete FERPA Training
  Further instructions for completing and downloading certificates can be found on the Obtaining Access (link to main page) webpage.
- Buckley Form
Step 2: Initial Access Requests

Once your Buckley Form is approved, submit:
- Email service@kennesaw.edu to request:
  - KSU Connect access
  - CPoS report access
  - Prerequisite Review/Drop Process access
  - Change Advisor tab access
- Owl Express Student Information Security Request Form
  (EAB Navigate access is granted upon approval.)
- Banner Admin Pages New User Form
  - Banner Class: DPT_DEPT_ADVISORS_OVERRIDE and DPT_ACAD_ADVIS_SGASADD_UPDATE
- Course Substitution Portal Form
- OnBase User Request Form
Step 3: After KSU Connect Access Is Granted

Once UITS confirms your KSU Connect access, submit:
- Add-Change Request for Change Degree Advisor Access
- Hold Management Portal Access
- Remove Holds access
  - AB- Business Advising Hold
  - AD - Advising/30 hr/Undecided/SSS
  - AE-Aerospace Engineering
  - AH - Advising Hold
  - CI - GCOTA Interest
  - DA- DE Enrollment
  - FY-FY Curriculum
  - HO- Honors Hold
  - LM and LE - Learning Support Math and Learning Support English
  - P1, P2, P3 – Probation 1,2,3 Holds
  - RZ - Readmit hold
  - UF-Hold
  - WA – Warning
Faculty Access Setup
- OwlTrain-Complete FERPA Training
  - Further instructions for completing and downloading certificates can be found on the Obtaining Access webpage.
- Buckley Form
Department Chair/Dean/Program Director Access Setup
Complete the items in the order listed below:

Step 1: Required Training
- OwlTrain-Complete FERPA Training
  Further instructions for completing and downloading certificates can be found on the Obtaining Access webpage.
- Buckley Form
Step 2: Initial Access Requests

Once your Buckley Form is approved, submit:
- Email service@kennesaw.edu to request:
  - KSU Connect access
- Owl Express Student Information Security Request Form
- Course Substitution Portal Form
Step 3: After KSU Connect Access Is Granted

Once UITS confirms your KSU Connect access, submit:
- Add-Change Request for Change Degree Advisor Access
- Decisions - Grade Change Access Request Form