Initial Required FERPA Training and Buckley Form

Banner security and access forms are needed to request, modify, or manage access to KSU's student information systems, including Banner, OnBase, Owl Express, KSU Connect and Decisions portal. All staff and faculty with access to student data are required to complete FERPA training and submit a Buckley Form before access is granted. Once completed, use the Position Specific Access Setup instructions or find the necessary information needed through Banner and Access forms. 

FERPA Training

To help protect student data in our systems, all staff and faculty with access are required to complete the FERPA Online Training in OwlTrain when first hired and again during the annual training period in October. 

Below are the instructions on accessing the FERPA Training. 

Please follow the steps below to complete your training:  

  1. Visit OwlTrain. 
  2. Log in with your NetID and password. 
Please note: If this is your first-time logging into the new Percipio Training system, you will be asked additional questions: 
    1. What skills would you like to build? Click on KSU Trainings and Instructor Led KSU Trainings, then click ‘Next’. 
    2. Choose one or more subjects for each skill. This is not specific to your trainings. Click ‘Next’ for All Required Trainings on next page. 
  3. Click Launch Compliance Training or View Compliance. 
  4. Scroll across the trainings to find the FERPA Training in the list of Required Compliance Assignments. 
  5. Click the course FERPA Training. 
  6. Read Do you agree to the following? Answer ‘Yes’  or ‘No’. 
  7. Click the Play Button to start the training. 
  8. When the module is complete, click ‘Exit’ on the top right corner of the training module. Do not click the ‘X’.
 Please note: You must click the ‘Exit’ to receive completion credit. 
  9. Close the Course in Progress window. 

After receiving a passing score of 80%, your FERPA certificate will become available to download in OwlTrain. 

How to Download Your FERPA Certificate: 

  1. Log in to OwlTrain. 
  2. Click the navigation menu icon (grid icon) in the upper left corner (Next to the KSU Logo) 
  3. Click Compliance 
  4. From the top right, under your username, select ‘Training History.’ 
  5. Locate your completed FERPA Training and Assessment information. 
  6. Under the ‘Completed’ column, select Certificate. The certificate will then be available to be printed as a PDF. 

Buckley Form

All faculty and staff who need access to any of the student systems are required to complete and submit a Buckley Form to the Office of the Registrar. 

Once FERPA training is completed, download the completion certificate and attach to Buckley form for submission.

Each October, faculty and staff must also complete the annual FERPA training and submit a new Buckley form with the updated certificate attached.