Rules and Requirements

  • Yes. Students must be enrolled for 6 credit hours during the spring and fall semesters. They can work during the summer while not enrolled in summer classes if they are enrolled for the upcoming fall semester. Students working during summer while not enrolled are subject to two additional payroll deductions.

  • Employee contribution to Medicare – 1.45% of wages. This is a required tax deduction and is non-refundable.
    Georgia Defined Contribution Plan – 7.5% of wages and fully refundable once you are back in a student assistant status. 

    Please visit this link for more information on the Georgia Defined Contribution Plan, including how to apply for a refund.

  • HR tracks enrollment before initial hire and semesterly for all student assistants.
  • Up to 20 hours during the semester and up to 40 hours per week during summer and breaks.

  • F-1 students may work up to 20 hours per week when school is in session. They may work up to 40 hours per week during summer and breaks.

    J-1 students can work up to 20 hours per week when school is in session and more than 20 hours per week during breaks with authorization from their J-1 visa sponsor.  

    Please contact the International Student and Scholar Services officeto ensure your visa status does not include any additional work restrictions.

  • Students may hold no more than 2 student positions at a time.
  • Any time they have a break in employment or go 180 days without receiving a paycheck.
  • They can, depending on the nature of the duties being performed. Visit Talent Acquisition for more information on background checks and reach out to the Program Coordinator for Student Employment if you have questions.

 

Hiring Process

  • Please visit the hiring guide.

  •  Post a student position.
  • View/apply for student postings.
  • No. If you know who you want to hire, you can submit an SEHF.
  • The Student Employment Hiring Form.
  • Appointments are available every Tuesday from 9 AM to 11:30 AM, and every Wednesday from 1:30 PM to 4:00 PM. Student employees will receive a link to schedule an appointment as part of the onboarding process.
  • Yes. KSU uses a website called Handshake, which is managed by the Department of Career Planning and Development. Please visit Employers for more information if you would like to post a position. You can call 470-578- 2724 if you have questions.

Compensation

  • Please visit the hiring guide.
  • Yes. Contact the HR Student Employment team for guidance and the approval process.
  • Submit an ad-hoc salary change request via OneUSG MSS. You can search for a job aid below. 
    learn more

Using OneUSG and MSS

Performance Management and Evaluation

  • No.
  • Yes. However, please contact the HR Student Employment team for assistance in designing/reviewing your evaluations.
  • Yes. Please contact the HR Student Employment team.
  • No.
  • Yes, but must be approved by the HR Student Employment team.
  • Yes. Please contact the HR Student Employment team.
  • All student terminations for cause must be approved by the Chief Human Resources Officer (CHRO) or designee. Contact the HR Student Employment team for guidance/approval prior to terminating a student assistant for cause.

Separation

  • Submit a termination request via OneUSG MSS. A job aid can be found below.

    learn more
  • All terminations for cause must be approved by the Chief Human Resources Officer (CHRO) or designee. Contact the HR Student Employment team for guidance/approval prior to terminating a student assistant for cause.
  • They may work through the end of the month in which they graduate.
  • With some exceptions, student assistants must maintain half-time enrollment to be able to work in that capacity. However, we understand that you may need to retain a student worker who graduates or otherwise ceases to be enrolled half-time. In these situations, please reach out to the HR Student Employment team.

Miscellaneous

  • Visit International Student and Scholar Services for more information on student employment requirements for international students.
  • Yes. Please reach out to the HR Student Employment team to discuss your specific needs.