Banner Student Information System
Banner Security Forms
- Banner Admin Pages New User Form
- Banner Admin Pages Access Add/Change Form
- OnBase User Request Form
- Buckley Form
- Decisions - Grade Change Access Request Form
- Add-Change Request For Schedule Building Class
- Add-Change Request for Change Degree Advisor Access
- Hold Management Portal Access
- Owl Express Student Information Security Request Form
- Class Roster Security Recertification Request Form
- Course Substitution Portal Form
- Intelligent Capture Transcript (ICT) Access Request Form
Access Setup
-
Advisor Access Setup
Complete the items in the order listed below:
Step 1: Required Training
- OwlTrain-Complete FERPA Training
- Buckley Form
Step 2: Initial Access Requests
After completing FERPA training:
- Email service@kennesaw.eduto request:
- KSU Connect access
- CPoS report access
Once your Buckley Form is approved, submit:
- Owl Express Student Information Security Request Form
(EAB Navigate access is granted upon approval.) - Banner Admin Pages New User Form
- Banner Class: DPT_DEPT_ADVISORS_OVERRIDE
- Course Substitution Portal Form
- OnBase User Request Form
Step 3: After KSU Connect Access Is Granted
Once UITS confirms your KSU Connect access, submit:
- Add-Change Request for Change Degree Advisor Access
- Hold Management Portal Access
- Remove Holds access
- AB- Business Advising Hold
- AD - Advising/30 hr/Undecided/SSS
- AE-Aerospace Engineering
- AH - Advising Hold
- CI - GCOTA Interest
- DA- DE Enrollment
- FY-FY Curriculum
- HO- Honors Hold
- LM and LE - Learning Support Math and Learning Support English
- P1, P2, P3 – Probation 1,2,3 Holds
- RZ - Readmit hold
- UF-Hold
- WA – Warning
- Remove Holds access
-
Advising Director Access Setup
Complete the items in the order listed below:
Step 1: Required Training
- OwlTrain-Complete FERPA Training
- Buckley Form
Step 2: Initial Access Requests
After completing FERPA training:
- Email service@kennesaw.eduto request:
- KSU Connect access
- CPoS report access
- Prerequisite Review/Drop Process access
- Change Advisor tab access
Once your Buckley Form is approved, submit:
- Owl Express Student Information Security Request Form
(EAB Navigate access is granted upon approval.) - Banner Admin Pages New User Form
- Banner Class: DPT_DEPT_ADVISORS_OVERRIDE and DPT_ACAD_ADVIS_SGASADD_UPDATE
- Course Substitution Portal Form
- OnBase User Request Form
Step 3: After KSU Connect Access Is Granted
Once UITS confirms your KSU Connect access, submit:
- Add-Change Request for Change Degree Advisor Access
- Hold Management Portal Access
- Remove Holds access
- AB- Business Advising Hold
- AD - Advising/30 hr/Undecided/SSS
- AE-Aerospace Engineering
- AH - Advising Hold
- CI - GCOTA Interest
- DA- DE Enrollment
- FY-FY Curriculum
- HO- Honors Hold
- LM and LE - Learning Support Math and Learning Support English
- P1, P2, P3 – Probation 1,2,3 Holds
- RZ - Readmit hold
- UF-Hold
- WA – Warning
- Remove Holds access
To protect the data located in Banner and OnBase, all new Banner and OnBase accounts
require completing the FERPA Online Training course located at owltrain.kennesaw.edu.
Please attach the FERPA certificate with the signed Banner Admin Pages and/or OnBase
Web New User Request Form or email the certificate to bannerforms@kennesaw.edu.
Here are the instructions on accessing the FERPA Training.
Please follow the steps below to complete your training:
- Visit owltrain.kennesaw.edu.
- Log in with your NetID and password.
Please note: If this is your first-time logging into the new Percipio Training system, you will
be asked additional questions:
- What skills would you like to build? Click on KSU Trainings and Instructor Led KSU Trainings, then click NEXT.
- Choose one or more subjects for each skill. This is not specific to your trainings. Click NEXT for All Required Trainings on next page.
- Click Launch Compliance Training or View Compliance.
- Scroll across the trainings to find the FERPA Training in the list of Required Compliance Assignments.
- Click the course FERPA Training.
- Read Do you agree to the following? Answer YES or NO.
- Click the Play Button to start the training.
- When the module is complete, click EXIT on the top right corner of the training module. DO NOT CLICK THE X. Please note: You must click the EXIT to receive completion credit.
- Close the Course in Progress window.
After receiving a score of 80%, your FERPA certificate will become available to download
in OwlTrain.
Here are the instructions for accessing the Certificate of Completion.
- Log in to https://owltrain.kennesaw.edu.
- Click the Waffle menu in the upper left corner (Next to the KSU Logo)
- Click Compliance
- From the top right, under your username, select "Training History."
- Locate your completed FERPA Training and Assessment information.
- Under the "Completed" column, select Certificate. The certificate will then be available to be printed as a PDF.
As part of the recertification process, Banner accounts will be audited to ensure employees are using their accounts. After September 1st, user accounts in which the user has not logged in subsequent to September 1st of the previous year will be deleted.