Using Concur to Assist with Travel Reporting

The Kennesaw State University Travel Team is a division of the Office of Fiscal Services, Procurement and Payment Services Department. Team members are available to answer questions by phone or email, to provide information to KSU employees related to travel policies and procedures. Specific support is provided in the use of Concur, which is the web-based travel application used for travel authorizations, booking and expense reporting. Our goal is to assist travelers from the start to prepare for safe, cost-effective travel on behalf of the university, and end by returning your reimbursable expenses in a timely and efficient manner. 

Access to TMS/Concur is managed by the Office of Fiscal Services (OFS) Travel Team in partnership with UITS PeopleSoft Security Administrators, as the system has an integration with PS. To request access please visit the "Getting Started" section on Travel's website.

KSU Travel Team Contact Information

Email: travel@kennesaw.edu 
KSU Travel Hotline: 470.578.4394 
Hours: Monday-Friday, 8:00 am- 5:00 pm

Concur Support

For additional information on the Concur system, visit our training resources.

Concur Login

Please submit the Concur User Profile Activation form to set up your account. An activation email will be sent to you from the KSU travel administrator when you can begin using Concur.

Login to the Concur website at: https://www.concursolutions.com. 

 

concur sign in page with user name and password and a painting in the background

 

Enter your KSU username and password to login. If you are unable to access the system, email travel@kennesaw.edu or call 470-578-4394. 

After logging in, all travelers should review and update their Concur traveler profile to ensure information is accurate and current for future travel bookings. The attached guide provides step-by-step instructions for updating your profile.  

Please review the following items carefully: 

  • Contact information: Confirm that your current cell phone number is included in your profile so you can be reached, if necessary, while traveling. 
  • Travel preferences: When selecting travel preferences, please follow applicable university travel policies. For example, approved rental vehicle classes include compact, intermediate, and full-size vehicles. Selection of a sport utility vehicle (SUV) requires a valid business justification and cannot be based solely on personal preference. 
  • Transportation Security Administration (TSA) Known Traveler Number: If you have a TSA Known Traveler Number, add it to your profile. This information will be included in airline reservations. 
  • Travel arrangers and expense delegates: You may designate a travel arranger to assist with bookings and/or an expense delegate to prepare expense reports on your behalf. Travelers remain responsible for the final review and submission of expense reports.