Payroll Processing Procedures & Special Circumstances

Kennesaw State University’s Payroll Services team provides guidance and support for special payroll situations, including dual appointments, off-cycle payments, jury duty, subpoenas, and paycheck reissuance. To ensure accurate and timely processing, employees must follow the outlined procedures and use the designated systems, such as OneUSG, for reporting time and requesting pay-related actions.

Dual Appointment (Joint Staffing)

Please contact hr@kennesaw.edu for the Dual Appointment Agreement Form.

Off-Cycle Checks

Please call Payroll Services for information regarding Off Cycle Checks at (470) 578-6019.

 

Paper Timesheets

The policy of The Board of Regents of the University System of Georgia states that the OneUSG application is the system of record for reporting time worked and leave taken. Therefore, it is the policy of Kennesaw State University that all employees required to submit hours for payment must use the OneUSG application in order for their payroll to be calculated and processed.

Reissue of Checks

In most instances, checks will be reissued for one of the three following reasons:

  • Payroll receives notification from Shared Services listing employees whose direct deposit has rejected.

  • Payroll has to pull back (place a stop payment) on a direct deposit due to an overpayment, or an employee notifies payroll that their account has been compromised. If the account has been compromised, an email detailing the situation must be sent to payroll@kennesaw.edu. This type of reissue is considered a stop payment reissue so please refer to the Stop Payment procedure for more details.

  • Employee has not received their paycheck in the mail. Please refer to the Stop Payment procedure for more details.

All reissued checks will be processed and added to the employee’s next available pay.