Welcome to the Payroll Services Website

The Payroll Services website provides essential resources to help faculty, staff, and student employees manage their pay, taxes, and time reporting with confidence. Here, you'll find payroll calendars, tax withholding information, key deadlines, and quick access to OneUSG and other frequently used systems.

Stay informed and up-to-date with the latest payroll guidance and compliance updates.

Upcoming Changes to Payroll at KSU

To provide our employees with expanded resources and more robust support, we are transitioning our payroll processing to the University System of Georgia’s Shared Services Center (SSC) effective March 1. This move to Centralized Payroll Processing (CPP) allows KSU to leverage system-wide expertise and dedicated 24-hour support while allowing our local team to focus on more direct, campus-specific needs.

 

 

W-2 Availability

Get more information on your tax forms.

Your electronic 2025 W-2 is now available and can be accessed through OneUSG Connect Employee Self-Service. In order to retrieve your W-2 you will need to follow the steps below:

  • Connect to the KSU VPN network.
    • If you do not have VPN access please send an email to support@usg.edu for assistance with accessing your W-2.
  • Log into OneUSG Connect 
  • Click the Payroll tile.
  • Click the Taxes tile.
  • Land on the View W-2/W-2c Forms page.
  • For the Tax Year 2025, click Year End Form.

 

Payroll Forms

Tax Withholding

Common Action Memos

Payroll Calendar

Payroll Deadline Schedules

Deadline Guidance

  • Please make sure the following items are completed by the payroll deadline:

    Biweekly Employees

    Be sure to review your time sheets by the deadline to ensure that all time and absences for the two-week pay period have been entered. Promptly address any unapproved absences with your manager since unapproved absences will be uncompensated.

    In order for your manager to approve an absence, the absence cannot be in “saved” status.  Absences in “saved” status must be forecasted and submitted. Saved absences can also prevent you from submitting reported time in the same week as the incomplete absence.

    Biweekly Managers

    Review all time sheets for accuracy and completion; make sure all reported time and absences have been approved prior to the deadline.

    If you need to make corrections, it is recommended that you view the timesheet in ‘punch timesheet’ mode.  Punch Timesheet mode allows you to view all the punch time/web clock entries, reducing the risk of duplicating hours.

    • Review Timesheets for Missing Punches – All missing punches must be corrected, or they will be removed by Payroll Services. End of shift clock-out entries that are recorded in the ‘meal-out’ position will result in uncompensated time.
    • Absence Requests – All absence requests have to be approved by the payroll deadline.  Absences that are in “saved” status or that have not been approved will be uncompensated.
    • SPARs must be received in Payroll Services by 5:00 pm, on the specified calendar date, in order to be included on the current pay. SPARS received after this deadline will be scheduled for the next pay.

    If you need assistance, please do not hesitate to send an email to payroll@kennesaw.edu, as any unreported time and/or corrections made after the deadline will not be processed until the following payroll.

    Important links:

  • Monthly and Full-time Staff

    Please have all absence requests for the current month submitted and approved by your supervisor.

    Part-time Faculty

    All ACA hours need to be entered in OneUSG for the current month and approved by your supervisor.  Be sure to select the Time Reporting Code of ‘ACA Tracking’ on your time sheet.

    SPARS

    SPARs must be received in Payroll Services by 5:00 pm, on the specified calendar date, in order to be included on the current pay. SPARS received after this deadline will be scheduled for the next pay.

    Important links:

 

Holiday Calendars

  • Visit the Holidays page on the Human Resources web page for information on paid holidays. Scroll to the bottom of the page for Holiday schedules for each year.

Most Frequently Used Links

 

Upcoming Deadlines