Policies and Procedures

KSU adheres to all policies set by the University System of Georgia and Board of Regents. In a select few cases, KSU has determined the need to expand on the language set in the state policy and has documented such instances at KSU’s internal policy page.

University System of Georgia and Statewide policy and business procedures can be found at the following:

• Board of Regents Policy Manual
• University System of Georgia Business Procedures Manual
• Statewide Purchasing Card Policy

• Food Documentation Form
• KSU Guideline for Food Purchases
• Professional License/Certification Evaluation Form
• W-9 and Supplier Information Form
• International Company Supplier Form
• International Individual Supplier Form – For individuals providing services outside of the U.S.
• International Individual Supplier Form – For individuals providing services in the U.S.
• 4300B Vendor Registration
• International 4300B Vendor Registration
• Signature Delegation Authority Form
• Tax Exempt Form
• Unauthorized Commitment Form (currently updating)
• Wire Transfer Form
• Individual Membership Form
• KSU Mall Access Request Form

• Account Codes-Sorted by Number-Account Code
• Allowable Cost Matrix
• Contract Management System Guides
• Food Purchases Reference Chart 
• Foreign Entities and W-8 Form
• Gift Card Guidelines (currently updating)
• International Payment Checklist
• International Tax Services
• NEW Share Supplier Registration Portal Job Aid