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What to Expect
Step 1
Step 2
- Your request will be reviewed and the DAA coordinator will reach out if there are any questions. After review, the DAA coordinator will submit your form to the USG platform. Once submitted the hiring manager and employee will receive a confirmation email stating that the agreement has been submitted.
Step 3
- DAA Coordinators route form for Institutional Leadership review and approval.
Step 4
- Once fully approved, The Shared Services Center will be responsible for data entry
for Dual Appointment agreements including Position and Job Data, for both the Home
Institution (HI) and the Requesting Institution (RI). Once the data entry is complete,
SSC will create a ServiceNow ticket assigned to the OneUSG Connect Practitioners HR
-Tier 2 assignment group to validate the data. The ticket will include the position
information should you need to notify your budget office.
Step 5
- The Verification of Work (VOW) Form will be sent to the Reports to Manager five (5)
days after the Dual Appointee's start date and five (5) days before their end date
to complete and certify that the dual appointment work is proceeding as outlined in
the Dual Appointment Agreement Form.
Note: The VOW form will be required for invoicing and payment of dual appointees with a one-time engagement. The form will also be required for dual appointees who have an ongoing engagement as agreed upon between the Home Institution (HI) and Requesting Institution (RI) in the USG Dual Appointment Agreement (at a minimum by the employee’s first scheduled pay date). The Confirmation/Verification of Work process shall also follow grant funding requirements, if applicable.
Step 6
- The Home Institution (HI) will be responsible for invoicing the Requesting Institution
(RI) at the end of the Dual Appointment service period and the RI will be responsible
for paying the invoice within 30 days of receipt.
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