Final Grades and Attendance Verification

Federal regulations governing the disbursement of financial aid require institutions to verify student attendance in class. To comply with these regulations, the following Attendance Verification procedures will be implemented at the time of final grade submission each semester. 

Faculty should submit a grade of “NA” for students who never attended a class where attendance/roll is recorded or who never participated in an academically-related activity. For example, if a student attended a class before the add/drop deadline, but never attended thereafter, or did not complete any academic-related activity, a grade of “NA” should be assigned.  

“Academic attendance” and “attendance in an academically-related activity” include, but are not limited to, the following: 

• Submitting an academic assignment; 
• Physically attending a class where there is an opportunity for direct interaction between the instructor and students by taking an exam, an interactive tutorial, or computer-assisted instruction; 
• Attending a study group that is assigned by the institution; 
• Participating in an online discussion about academic matters; and 
• Initiating contact with a faculty member to ask a question about the academic subject studied in the course. 

“Academic attendance” and “attendance in an academically related activity” do not include activities where a student may be present, but not academically engaged, such as: 

• Living in institutional housing; 
• Participating in the institution’s meal plan; 
• Logging into an online class without active participation; 
• Attending an on-campus class without any level of academic/active participation or participating in
• academic counseling or advisement. 

For example, if a student attended a class before the add/drop deadline, but never attended thereafter, or did not complete any academic-related activity, a grade of “NA” should be assigned.  

KSU verifies student attendance to ensure that we comply with various federal regulations governing Title IV programs.  Faculty should submit an earned grade for students who stop attending class and do not officially withdraw from the course.  Non-attendance or non-participation does not constitute an official drop or withdrawal.  

KSU verifies student attendance to ensure that we comply with various federal regulations governing Title IV programs. The following Attendance Verification procedures will be implemented at the time of final grade submission each semester. 

Faculty will be required to enter the last known date of the academically related activity (i.e., exam, test, assignments, etc.) into the “Last Attend Date” field for the following grades. 

• F 
• U 

The F grade is assigned when a student stop attending class (unofficial withdrawal) after the published “Last Day to Withdraw” date, and prior to the last day of class or earns the F grade.