Data Request Form

Please review and acknowledge the Guiding Principles on Access to and Use of Personally Identifiable Information before completing the Data Request Form.

Guiding Principles on Access To and Use of Personally Identifiable Information (PII) at KSU

Kennesaw State University (KSU) is committed to protecting the privacy and security of personally identifiable information (PII) about students, employees, and other individuals. PII includes any data that can identify a person directly (such as name, ID, or email address) or indirectly (through combinations of de-identified data). Access to PII must be limited to those with a legitimate, job-related need and handled in accordance with federal, state, and institutional policies, including FERPA.

Requests for PII must support the University’s mission and will be reviewed on a case-by-case basis by the appropriate Data Steward. Approved purposes typically include:

• Required reporting to the University System of Georgia (USG), federal, state agencies, or accreditation agencies
• Compliance with laws, regulations, subpoenas, or court orders
• Research or institutional improvement activities authorized by University leadership
• Legitimate operational needs for employees performing official job duties

All disclosures must be narrowly tailored to the stated purpose. Requests unrelated to KSU’s mission require prior written approval from the President or designee and may be subject to formal legal processes (e.g., Georgia Open Records Act). Unauthorized access, sharing, or use of PII beyond one’s job responsibilities is strictly prohibited.

Approved November 2025.

 

 

If you see this don't fill out this input box.

*I have reviewed the Guiding Principles on Access to and Use of Personally Identifiable Information at KSU and affirm that my request complies with those principles.

Acknowledge

*First Name

*Last Name

*Requestor's Position

If requesting on behalf of an individual, please provide that person’s name

*Email

*Phone

*Department

*Please indicate if you are

AdministratorFaculty/StaffStudentOther

If other please specify

*Is the data requested going to be used for a grant?

YesNo

If 'Yes', what is the due date for the grant?

Data for Registered Student Organizations and Honor Societies will need additional approval.

*Is this data for a Registered Student Organization?

YesNo

*Is this data for an Honor Society?

YesNo

*Type of information requesting

Aggregate or Summary informationStudent/Faculty/Staff individual-level data that is identifiableStudent/Faculty/Staff individual-level data that is de-identified

*Provide a detailed description of the data requested. What questions are you trying to answer? Describe the layout and desired grouping or sorting (i.e., sort by last name, first name, major, etc.)

*Describe the selection criteria for this request (i.e., all first time entering students, students with GPA > 3.0 etc.), and list all columns desired for this report

*Description of the purpose of the request, who the information will be shared with and how

*Data management and security plan

*Data retention and destruction plan

*Have you submitted this request in the past?

YesNo

If this request has been completed previously and you are requesting an update or revisions, please provide the name of the report, the date the report was produced and the person who fulfilled your request below to help facilitate your request

*If you are requesting individually identifiable information, by completing this form, you agree that you will not transfer the information provided to other individuals or parties not listed in the original request and reflected in the description of the use of the information

I acknowledge.

*Enter today's date (submission date)

This helps in scheduling your request.

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