Request Data from Institutional Research

Please Note: Use this online form to request data from Institutional Research. Most Institutional Research data requests are completed within three weeks (15 business days).

Please confirm submission of your data request after you select the submit button at the bottom of the screen by scrolling to the top to ensure there were no required fields left blank. Once successfully submitted, the requester should receive a confirmation email from data@kennesaw.edu. If no email is received, please send an email to data@kennesaw.edu.

Please Note for Data Requests for RSOs and Honor Societies the Process is as Follows:

  1. Data Request Form submitted.
  2. Data request is forwarded to data@kennesaw.edu.
  3. IR reviews the request and will forward the request to the appropriate data steward for review and approval.
  4. If the data request is for a RSO and/or a honor society, the request will be forwarded to either Student Affairs or the dean/VP/AVP of the home department of the requester by the data steward (Registrar).
  5. After the Registrar receives written approval from the dean/VP/AVP, the Registrar will forward the decision of the data request to data@kennesaw.edu.
  6. IR will process the request after receiving the approval from the data steward with approval from the dean/VP/AVP.

 

Principles on Accessing and Using PII at KSU

Please review and acknowledge the Guiding Principles on Access to and Use of Personally Identifiable Information before completing the Data Request Form.

Guiding Principles on Access To and Use of Personally Identifiable Information (PII) at KSU

Kennesaw State University (KSU) is committed to protecting the privacy and security of personally identifiable information (PII) about students, employees, and other individuals. PII includes any data that can identify a person directly (such as name, ID, or email address) or indirectly (through combinations of de-identified data). Access to PII must be limited to those with a legitimate, job-related need and handled in accordance with federal, state, and institutional policies, including FERPA.

Requests for PII must support the University’s mission and will be reviewed on a case-by-case basis by the appropriate Data Steward. Approved purposes typically include:

  • Required reporting to the University System of Georgia (USG), federal, state agencies, or accreditation agencies
  • Compliance with laws, regulations, subpoenas, or court orders
  • Research or institutional improvement activities authorized by University leadership
  • Legitimate operational needs for employees performing official job duties

All disclosures must be narrowly tailored to the stated purpose. Requests unrelated to KSU’s mission require prior written approval from the President or designee and may be subject to formal legal processes (e.g., Georgia Open Records Act). Unauthorized access, sharing, or use of PII beyond one’s job responsibilities is strictly prohibited.


Approved November 2025.