OneUSG Connect Careers FAQs

Please refer to the Faculty Search Guidelines for information about faculty searches. Contact the faculty searches team with any questions or concerns.

Creating Faculty Job Postings

  • Please use the job opening request form on the Faculty Affairs Hiring Policies and Guidelines webpage to begin the faculty job posting process. There is one job opening request form link that encompasses all types of faculty recruitment. The faculty searches team will create the job posting in Careers after the form is submitted.

    Please also remember that a Position Action Form (PAF) must be fully approved before the job opening for full-time faculty positions can be created. 

  • Yes, all faculty are assigned a position number.  The posting cannot be created in Careers without a position number.

    The Position Action Form (PAF) designates the position number to be used for full-time faculty.  Part-time faculty are assigned to a multi-incumbent pool position number in each department.  Work with your business manager for position numbers.

  • The search committee should have no less than 5 members as stated in the Faculty Search Guidelines. The job opening will not be posted until 5 committee members have been identified, and they have completed the required search committee training.

    Special permission from Faculty Affairs must be granted if there will be less than 5 committee members. Email the faculty searches team with details of why you need special consideration.  Keep in mind that you can borrow faculty from other departments to have the minimum number of committee members.

    NOTE: The search chair must be a permanent, full-time faculty member.

  • The required documents are listed in the job posting and are also tagged as documents required by the system.  The application will not move forward until a document is uploaded where required; however, the system cannot verify what is on the uploaded document. It is up to the search chair and committee, if applicable, to verify the documents. 

    NOTE: Incomplete applications should not be considered or proceed beyond the initial screening phase. Application materials should not be collected outside the online Careers system.  

  • You will receive email notifications from the Careers system and the faculty searches team when your posting is live in the Careers system.

 

Careers System Usage

  • You can log in and see where the posting is in the approval flow by following the steps below:

    1. Log into oneUSG connect.
    2. Select Recruiting Self Service from the drop-down menu (or use the tile).
    3. Select Search Job Openings
    4. Change opening status to "Pending"
    5. Any job you have that is pending approval will appear in the list.
    6. Select the job opening by clicking on the title.
    7. On the "Approvals" tab, you will be able to see where the job opening is in the process.

  • Only the hiring manager listed on the posting has access to take action on applications and move the applicants through the process.  The Hiring Manager and the search chair should work out a process so that the Hiring Manager can change the statuses in a timely manner.

    There are user guides on the Faculty Affairs Hiring Policies and Guidelines webpage for hiring managers to use when going through the applicant management and the prepare job offer processes.

  • Committee members should not be downloading applications and saving them. The system is designed to view the applications via the portal. This protects the applicant's sensitive information and protects those involved in the search process.  
  • There is a user guide for search committee member access on the Faculty Affairs Hiring Policies and Guidelines webpage. 
  • Careers does not allow us to send a request from the system for electronic references. The search chair will need to make the request via email. The hiring manager can only upload letters if they move the applicant forward and create a job offer.  Otherwise, the letters will have to be sent to the department chair/school director or the search chair, and they will then need to be shared outside the system using a secure file system.

Faculty Job Offers

  • Hiring recommendations must be discussed internally (outside of the electronic system) by all necessary parties before creating the job offer in Careers. When the hiring manager creates the job offer in Careers, the job offer will move through the approval process. The job offer will route back to the hiring manager for full-time hires to extend the verbal offer outside the system. The offer will not be routed back to the hiring manager for limited term and part-time hires.  The final approved job offer will be used by the Faculty Affairs team to create the official offer letter, request background check, and conduct final coding of faculty. 

  • Refer to the Hiring Manager: Preparing Part-Time and Limited Term Job Offer user guide for detailed instructions.

    You can view an applicant's entire application package by selecting the print icon on their row. You will have an option to select all the materials you want to view. You cannot view all applications for all applicants at one time.